Toshiba can help your business better manage paper, electronic and digital documents while saving time and increasing productivity.
Staying on top of things
Working intelligently with documents is a critical factor for a successful business strategy and contributor to a company’s competitive edge. Much more than well-organised storage and quick searches – it’s about creating secure and efficient processes that incorporate your entire organisation. By providing access to information from anywhere and at anytime business processes are faster, more mobile and more reliable.
We partner with industry leaders such as Kodak Alaris and Fujitsu to provide you with the best scanning solutions.
Digital Document WORKFLOW
EFFICIENCY IS AN ARTFORM With our workflow solutions to capture, file, share and store documents more efficiently, you can streamline and improve document intensive processes by effectively distributing information that is needed across your organization.
Have to run from one person to another to get signatures or approvals is very time consuming and waiting for a document to be returned, but not knowing who has it right now, is frustrating. But there is no need for that. Any process that involves documents can be guided and monitored extremely efficiently with the help of digital workflows. A digital workflow is an automated process to handle specific documents – like e.g. invoices - in a pre-defined manner. The invoice can be attended to much faster, allowing you to e.g. take advantage of cash discounts, and you have time to focus on other tasks.
MANAGING YOUR DATA
Looking to eliminate endless piles of paper? Our document management solutions enable you to securely search, retrieve, manage and archive information once we’ve converted them from paper to a more manageable digital format.
TAKE STEPS TO PROTECT
No matter the form, we’re here to ensure that your sensitive documents and information is protected through secured access to devices, encrypted transmissions, and end-of-life removal services.
PRINTING IN THE PALM OF YOUR HAND
Enable your mobile workforce to print on the go and leave inefficiency behind. We support all your mobile printing needs, providing flexibility while increasing productivity.
Create, access, share, and print content through cloud storage applications. Use any device to scan directly to the cloud or print from your smartphone or mobile device. Working in a group? Our cloud solutions also help improve the art of collaboration.
WE’RE STICKLERS FOR YOUR DETAILS
Gain visibility to who’s using your MFPs and printers; control and audit the entire process by understanding usage and expenses by department, location, employee and more.
Share secure information through fax or file transfers with confidence. Confidential information can be exchanged securely using recipient authentication and short-lived file storage.
Work as a team - not just in a team
With different people working together on one project documents all too often are stored in numerous different locations or even sites, making them hard to locate in a timely manner. This can make keeping track of document versions and each team member's individual contribution very challenging. It gets even more complicated when looking for linked documents, such as purchase orders, invoices or payment requisitions. The introduction of a document management system can resolve these issues, ensuring all documents in the paper trail are linked and can easily be retrieved.
Are you ready?
Once you implement a Documenmt Management system, you will ask yourself how your business could work without one. Contact your local Toshiba partner to find out how easy-to-use professional document management can be.